How to reinstatate a returning staff member in the HUB
You can easily reinstate staff records for employees who have left the practice and later returned.
Once you have marked a staff member as a leaver, you will be prompted by the HUB to make this staff member inactive.
You need to ensure that if you have made a staff member inactive in the HUB, they are made active again.
Once you have made the staff member ‘Active’, navigate to HR>Holidays.
You will be brought to the overview tab, with additional tabs available at the top, one of which is labelled 'Staff'.
Your returning staff member will appear on this list, and their previous annual leave calculations will be displayed.
Find the returning staff member and click ‘View’.
You will be brought to their ‘Annual Leave’ page.
Make a note of their closing ‘Available to book’ as this would have been paid to the staff member when they left the practice and will need to be deducted when reinstating.
When the staff member left the practice, you would have input a ‘Leaving Date’. This will need to be removed for reinstating.
Remove the leaving date by clicking ‘Set start/leaving dates’.
Remove the leaving date
Once removed, click ‘Save’.
Once the leaving date has been removed, navigate to their ‘Working Hours’ tab.
Here, you will need to remove the current working pattern data to reflect the time they left the practice as ‘zero hours’.
Please note that this is to ensure they have not accrued additional leave during the time they were not working at the practice.
Once removed, click update working pattern.
Select ‘ This member of staff is changing their working hours’.
Set the date the changes took effect. This will be their previous leaving date.
Click ‘Save’.
Once saved, you will need to input the reinstated staff member's new working pattern and contract details if changed.
Once updated, click ‘Update working pattern’.
Select ‘ This member of staff is changing their working hours’.
Set the date the changes took effect. This will be the date they have returned to the practice.
Click ‘Save’.
On the right-hand side: This will reflect the changes that were made with the date the working pattern was updated.
Navigate back to the staff members ‘Annual Leave’ page.
Here you can deduct the closing balance that was paid to the staff member when leaving the practice.
Click ‘Add Adjustments’
Enter the amount you want to deduct from the reinstated staff member's current total entitlement. This should be the remaining balance from their previous Annual Leave entitlement.
Please note to enter a negative amount by placing a minus sign before the amount you wish to deduct.
Add any notes - You might want to highlight that you are deducting what was paid to the staff member when they left the practice.
Once inputted, click to ‘Add’ the adjustment.
Once added, you can see the deduction by clicking the ‘Show details’.
